Conference Exhibiting & Sponsorship

2019 PTWA Conference

Lynnwood Convention Center, 3711 196th St SW, Lynnwood, WA 98036

Friday and Saturday, October 4-5, 2019


- Choose your booth when you register!

Click here for a booth map preview

- Register early to save!

ALL EXHIBITOR REGISTRATIONS INCLUDE:
- 8' wide x 6' deep booth space with pipe and drape
- 8' tall drape in back of booth with 3' tall sides
- 6' skirted table with two chairs
- Meals for up to two representatives
- Wireless internet access
- Electrical power at booth (5 amps/120 volts)

All Exhibitor and Sponsors also receive:
- Company contact information in the Exhibitor Directory included in the general information handout that each registrant will receive onsite and in digital format prior to the conference.

If you have any questions regarding exhibiting or sponsoring at the PTWA Conference, please contact us at exhibit@ptwa.org or toll-free at (800) 554-5569.

REGISTRATION IS NOW OPEN!

Space is limited this year, so register soon!

For information on exhibiting at our 2019 Conference, please contact exhibit@ptwa.org or call (800) 554-5569.

  Register to Exhibit / Sponsor

Schedule

   View the Weekend Schedule

Dates & Deadlines

May 15, 2019
  • Exhibit Registration opens
September 1, 2019 - EARLY BIRD DEADLINE
  • Last day to register to exhibit at early bird rate. All exhibit rates increase $100 after Early Bird Deadline.
September 13, 2019
  • Last day to order and deadline to turn in advertising for registrant on-site/digital packet
  • Drop dead deadline to sign up to sponsor or exhibit and still be listed in the exhibitor directory in registrant on-site/digital packet
  • Last day to cancel exhibit space for a full refund (minus $100 cancellation fee)
  • Last day to cancel sponsorship for a 50% refund
  • Free conference registrations due for Presenting and Platinum sponsors. Email exhibit@ptwa.org if you need help with the registrations.
September 16, 2019
  • Hotel group rate reservation deadline.
September 20, 2019
  • Giveaways for sponsorship levels must be received at PTWA office: 208 Rogers St NW, Olympia, WA 98502
  • Deadline to submit booth personnel name changes to exhibit@ptwa.org
September 26, 2019
  • Deadline to order changes to standard booth
  • Last day to sign up to exhibit (unless sold out sooner)

Pricing

  • Employer Exhibitor Booth: $900 through September 1; $1,000 starting September 2
  • Product Exhibitor Booth: $450 through September 1; $550 starting September 2
  • Sponsorship Levels:
                        PRESENTING SPONSORSHIP. . . . . . . . . . . . .$1250
                        1 spot available * * SOLD * * 

                        PLATINUM SPONSORSHIP. . . . . . . . . . . . . . .$750
                        3 spots available * * SOLD * * 

                        GOLD SPONSORSHIP. . . . . . . . . . . . . . . . . . . $500
                        3 spots available

                        SILVER SPONSORSHIP. . . . . . . . . . . . . . . . . . .$250
                        10 spots available

                        
STUDENT CONCLAVE SPONSORSHIP. . . . . .$250
                        4 spots available 

                        
BRONZE SPONSORSHIP. . . . . . . . . . . . . . . . . $100
                        Unlimited spots available

              For more information on the sponsorship benefits visit:
              http://www.ptwa.org/misc/conference-sponsor-levels

Other Exhibitor Information

Exhibitor Terms & Conditions: Download PDF

Hotel Reservations: PTWA has secured a limited block of rooms at a special rate at the Homewood Suites by Hilton, which is 1.5 miles from the convention center on the other side of the Alderwood mall. To reserve a room at the Homewood Suites, call the hotel directly at (425) 670-8943 and request the PTWA Group Rate or visit the group rate reservation site to book online. The room rate is $149 per night plus taxes and fees for a King Suite or $139 per night for a Double Queen suite.

Shipping to the Event: Due to limited space, the Lynnwood Convention Center cannot accept advance freight shipments more than one (1) business day before the event. That means they will only be able to accept deliveries for our event on Wednesday October 2nd or 3rd, preferably October 3rd. 

Lynnwood Convention Center/SMG does not take responsibility for incomplete, mislabeled shipments, un-packing, opening of crates and disposal. If you are shipping weight restrictive items, it is your responsibility to arrange assistance with these types of items.

If you are planning on shipping items to the Lynnwood Convention Center, please notify the Vendor Services Team by completing the Vendor Shipping Form.

       Shipping Address
       Lynnwood Convention Center
       ATTN: (PTWA CONFERENCE / OCT 3-5 /EXHIBITOR NAME / BOOTH #)
       3711 196TH St SW
       Lynnwood, WA 98036

Load Out: It is the sole responsibility of each exhibitor to pack and arrange shipment out of the Lynnwood Convention Center in a timely manner immediately following the event. Please inquire with PTWA if you have any special requirements. All remaining event materials must be removed from the Lynnwood Convention Center by 4:00 p.m. on October 5th.

Storage: 
The Lynnwood Convention Center has no facilities for the storage of exhibitor freight. During the conference, empty cases and crates must either be stored offsite or kept inside your booth space, and are subject to Fire Regulations. Cases, crates and boxes cannot be stored on the loading dock. Please contact PTWA with any questions or concerns regarding this issue.

Electricity & Internet: All booths are provided a regular outlet that should supply enough electricity for standard usage. You will also have access to the wireless that will be provided for all attendees. If you feel you may need more power than comes included with your booth setup or if you will need a dedicated internet connection during the conference, please contact PTWA at exhibit@ptwa.org and we would be happy to help you arrange that with the facility. Additional charges will apply.

Booth Furnishings: Exhibitors who would like to change the type of table or other booth furnishings should contact PTWA at exhibit@ptwa.org. We would be happy to help you arrange additional/alternate furnishing. Additional charges will apply.